Job Details

Health and Safety Administrator
upto £28,000 DOE | Permanent, Full Time. 40hrs per week. 

The Company

Our client is a well established international manufacturer with a strong reputation for quality and innovation, supplying equipment and fitted solutions to a broad range of commercial and retail customers across the UK and Ireland. With a busy, fast paced site and a growing focus on sustainability and compliance, they are now looking for a Health and Safety Administrator to join their central quality, environmental, health and safety function.

The Role

Reporting to the Head of QEHS, this is a varied administrative role at the heart of the business, supporting the wider quality, environmental, health and safety team across the UK and Ireland. You will play a key part in keeping compliance, training and documentation running smoothly, working closely with colleagues at all levels of the business.

Key Responsibilities

• Manage the day to day team inbox, ensuring enquiries are assigned to the right advisor and actioned in good time
• Maintain the health, safety and environmental management system, including new starters, leavers, form updates, policy uploads, reporting and record keeping in line with business and legal requirements
• Oversee the contractor management database, ensuring only approved contractors with the correct RAMS and competence carry out work on site
• Collate accurate QEHS data in line with KPI reporting requirements, supporting the Head of QEHS with reporting to the board
• Administer internal and external QEHS compliance training, resolving queries, organising refreshers and maintaining employee training records and certificates
• Support the maintenance of ISO certification, organising and supporting audits and ensuring documentation is kept up to date
• Control the storage of central QEHS documentation and policies, alerting the team where reviews are due
• Complete pre-qualification questionnaires with QEHS information to meet customer requirements
• Collate data and support delivery of environmental and sustainability reporting requirements
• Support the Head of QEHS with the collation of emissions and sustainability data
• Maintain membership body accreditations, gathering data and uploading QEHS information to relevant portals
• Manage third party support requirements, including organising health surveillance programmes and testing
• Take minutes at health and safety committee meetings and other QEHS related meetings
• Support in maintaining the asset documentation register following service and maintenance
• Promote employee engagement through safety alerts, toolbox talks, environmental bulletins and noticeboard updates
• Submit, track and manage support in relation to insurance claims
• Support in maintaining business continuity and recovery plans
• Raise purchase orders and submit invoices for payment, monitoring departmental expenditure
• Provide general administrative support to the wider QEHS team

What We're Looking For

• Excellent IT skills, Microsoft Office essential, SharePoint or Power BI desirable
• Experienced in data entry with a keen eye for detail
• Ability to multi task while maintaining high levels of support to the wider team
• Customer centric approach
• Strong verbal and written communication skills across all levels
• Enthusiastic with a proactive mindset and a good team player
• Experience in administration and managing confidential records
• Ability to lead by example, reporting hazards and supporting QEHS activities
• Continuous improvement focused, with the confidence to recommend process improvements
• A genuine interest in protecting people and the planet
• Knowledge of ISO 9001, 14001 and/or 45001 would be advantageous

The Package

• Salary of £26,436.80 to £28,000 depending on experience
• Full time, 40 hours per week. One day working from home.
• Company bonus scheme
• 28 days incluisve of bank holidays, rising with length of service up to a maximum of one additional week
• NEST pension scheme
• Health cash back plan
• Wellbeing programme including physiotherapy, mental health support, remote GP access, and lifestyle and nutritional coaching
• Cycle to work scheme
• Holiday purchase scheme
• Employee discount marketplace
• Free parking, site dependent

INDH